| Date |
July 12, 2008 |
| Warm-up |
8:00 AM Lane Assignments will be provided with the certification copy
of the entries to all teams as denoted below, |
| Meet
Start |
9:00 AM |
| Facility |
Collins Hill Aquatic Center, Collins Hill Rd. Lawrenceville, GA |
| Timing |
Via stop watch |
| Seeding |
Meet will be seeded using 8 lanes. Seeding will be per the U.S. Swimming
Rules and seeding format for Timed Final Meets. Events
of same age group but different sex may be combined
at the meet based on entries (The Administrative Referee
has the authority to increase to 10 lanes based on the
entries. Decision will be made by ) |
| Age
Categories |
7 - 8; 9-10 ; 11-12; 13-14 and 15-18
Boys (Men) and Girls (Women) will be separate events
The swimmers age is as of 6-1-2008 |
| Entries |
All Swimmers will be allowed to enter up to three (3) events. At the
meet based on results swimmers must declare only two
events for the State Meet. There
is a minimal entry time that must be met
to be entered in this meet. They are listed on events
list found on the last page. Please do not enter swimmers
who have not obtained these times. NT is not an acceptable
entry time.
The top 2 declared swimmers from each event will be entered in the
State Meet. A swimmer may enter a maximum of three
events for this meet but only declare two events for
State. |
| Birth
Certificates |
Birth
Certificates are to be :
Brought
to meet and deposited in the box that is being provided
at the front desk at the pool entrance. The box will
be available at 8AM on July 12, 2008. |
| Swimmers
Contact Information |
Swimmers
address and phone number must be entered into
the entry (On the files sent in) for this meet.
See instructions below. |
| Declaration |
At
the meet it will be the swimmer or the coach’s responsibility
to review the results and initial the events each qualified
swimmer will enter at the state. Remember the top 3
declarations will go to state. Declaring an event and
not showing up at state will result in a bill for the
entree fee being sent to the parent of the swimmer. |
| Fees |
There is no entry fee for this meet. However, if you fail to attend
the state meet after declaring an event you will be
billed for the cost of the state entry by the county. |
| Awards |
There will be no awards from this meet other than entry in the State
Parks and Recreation Meet |
| State
Meet Information |
Information about the State Parks and Recreation Meet will
be provided by Gwinnett Country Parks and Recreation
Aquatic Division to all who are entered. The meet will
be July 25th and 26th in Augusta, Georgia. All 10
and under events will be on the 25th and all 11 and
over events on the 26thst.
Additional information about state will be available at
the Gwinnett meet on July 12, 2008. |
| Rules |
This meet will be officiated according to 2008 US Swimming Rules/
Exception is that there will be one (1) false start
per swimmer per event. |
| Scoring |
This meet will not be scored |
| Parking |
Parking will be available at the Collins Hill Aquatic Center |
| Concessions |
Concessions will be available at the meet |
| Liability |
Gwinnett County, Gwinnett County Parks and Recreation and those involved
in the operation of this meet shall be free from any
liabilities or claims arising by reason of injury to
anyone during the conduct of the meet. |
| For
more information |
Email prswim03@bellsouth.net and use the subject
“2008 Gwinnett Meet Information request” |
| Entries
|
All entries must be submitted using the Hy-Tek Swimming Software.
All teams in the Gwinnett County Parks and Recreation
League are using Team Manager from Hy-Tek. All Teams
in the Gwinnett Swim League are using the same software
and entries would be coordinated through the member
of your team who handles the software for your team.
(If no access to Hy-Tek is available please Email
prswim03@bellsouth.net for special instructions
for handling entries.)
Please use the software
for all entries as this will lessen the potential for
error. You must use our meet events file. To
get the events file please send an email to prswim03@bellsouth.net. This email should
contain the following items:
- contact name
- team name
- contact phone number
- contact email address
The subject line should be “Request for EVENTS FILE”.
The file will be emailed to you immediately (within 24 hours normally).
For requests received prior to 6-10-2008 the delivery
of the file may be delayed until 6-10-2008. When entries
are completed please email the entry file to prswim03@bellsouth.net.
The email with the entries should have a subject line
of “Entries”. When all entries are received I will
email back to each designated representative a copy
of the entries for their team for review and certification.
This will help insure the accuracy of the meet setup
and give an opportunity to make corrections. Include
address and phone number for each swimmer entered in
the space provided in the software. We will run a report
of this information for the County and the State Team
Coach. (Contact information will not be sold or given
out to anyone except in support of this meet)
Entries
are due to the Administrative Referee by Midnight on
July 2, 2008.
Upon receipt of your entries a confirmation email will be sent back
to you within 24 hours. If you do not receive this
confirmation please contact me at once. If there are
no problems with you entries there will not be a certification
copy sent. If there is a problem with your entries
a certified copy of the entries with problems highlighted
will be returned by July 6, 2008 and corrections are
due back to me by July 7, 2008
Remember to enter the contact information for each swimmer. If no
contact information is provided the swimmer’s coach
will be responsible for sharing information about practices,
plans and the state meet following the qualifying meet. |
| Entry
Schedule |
- Meet Information
Available no later than June 8, 2008
- Entries due by
Midnight July 2, 2008 No Exceptions
- Certification
copy emailed to team by July 7, 2008 if there are
problems with the entry
- Certification
due to prswim03@bellsouth.net
by midnight July 10, 2008 by midnight. At this point
there will be no late entries, changes or corrections
permitted. (Subject line for Certification should
be “CERTIFICATION” if correct or “CORRECTIONS” if
there are corrections.)
- Meet Warm Ups
at 8:00 AM July 12, 2008
|
| Volunteers
– (please share this with all parents Very Important_ |
As is the case with any swim meet, many volunteers
are needed to insure a well run meet. We would love
to have the help of parents during the meet for various
duties including, time, runners, scoring room assistance
and officials.
If you have a stopwatch (s) please bring them to
the meet with you.
If you are a swimming official in either league
and will be at the meet and will volunteer to work the
meet please email MaryBeth.Waller@gwinnettcounty.com
we will add you to the list of officials.
There will be a short meeting of all officials and
timers prior to the start of the meet. |
| Heat
Sheet |
Each team will receive two (2) copies of the complete
heat sheet on the morning of the meet. Additional copies
will be available for purchase at the meet. I will
attempt to email to each team the lane assignments for
their entries prior to the 9th. |
| Relays |
Relays for the state meet will be determined by the State Meet Coach
from the entries for the state meet. |
| State
Meet Coach |
The State Meet Team Coach will be determined and announced at the County
Meet |
| State
Meet Information |
Specific State Meet information will be provided to all declared swimmers
and entries for the State Meet by the State Meet Coach
within 1 week following this qualifying meet. |
| Order
of Events/ Entry Times |
See Below for ORDER OF EVENTS and Minimum ENTRY TIMES (Located on the
last page) |
| Time
Line and Key Dates |
v
June
8, 2008 – (No later than) Meet information distributed
v
June
10, 2008 - Provide meet event file to teams (Requires
EMAIL Request to prswim03@bellsouth.net)
v
July
2, 2008 – Entries due to Admin Referee
v
July
7, 2008– Entries provided back to teams for verification
if there is a problem with the entries. (No later than)
v
July
10, 2008 – Certified Entries due back to Admin Referee
(There will be no changes to entries or late entries
accepted after this Cutoff – NO EXCEPTIONS!) for those
teams that had entry problems
v
July
11, 2008 – Warm Up assignments provided to teams
v
July
11, 2008 – Pre heat sheet emailed to the teams
v
July
12, 2008 – 8AM Warm-ups; 9AM Start |
